How to Flag Student Fields on Rosters

How to Flag Student Fields on Rosters
 

Districts can now flag specific student fields - either imported from district SIS or collected via custom registration questions - to highlight important information directly on session rosters.

For example, if you flagged the built-in "Allergy" question, and a student's answer is "Yes," the student will be flagged on rosters for district admins, providers, schools, and instructors.

How to Configure a Flagged Field

1. Log in to your District Dashboard
2. Go to Rosters & Attendance > Customize Student Fields
3. Click “Add new config”
4. From the list of available fields, choose the one you'd like to flag. The list includes:
   • The following built-in fields, which can be mapped from SIS importing for the restricted portal users
     1. Allergy (Yes/No)
     2. Dietary restrictions (Yes/No)
     3. Physical restrictions (Yes/No)
     4. Special needs (Yes/No)
     5. General Note
     6. Medication
     7. Medical note
   • Custom fields imported from your SIS (for restricted portal users)
   • Custom registration questions set up on the district dashboard
5. Turn on the toggle to “Show Flag”
6. Click Save

⚠️ Note: Once a field is flagged, a flag icon will appear on the roster and the Browse Students & Parents pages across all dashboards. For the four built-in Yes/No questions, only 'Yes' triggers the flag. For all other fields, any non-blank response will trigger it. To flag only 'Yes' responses in a custom question, set up the question with a single 'Yes' option.

What Does a Flagged Field Look Like?

As indicated above, when a student has a Yes for the built-in Yes/No field, or a non-blank response for a flagged field, a flag icon will appear next to their name on the roster or on the Browse students & parents page. This helps staff quickly identify students with important needs or conditions.

On session roster:

 

On “Browse students & parents” page

How to View the Field(s) Triggered the Flag on a Roster

To see which field(s) triggered the flag and the response to the flagged field on the roster:

1. Navigate to a roster page (district, school, provider, or instructor dashboard)
2. Click “Show/Hide Attributes”
3. Check the box next to the flagged field(s)
4. These values for each student will now appear in the roster view.

This helps ensure full visibility into key student data.

Best Practices

• Use flagged fields for high-priority data only (e.g. allergies, dietary restrictions, transportation requests, etc)
• Avoid flagging too many fields to keep rosters clean and easy to read

If you have questions or need help setting up flagged fields, please contact [e-mail]