As a school coordinator, how can I create a waitlist for one of our classes?

1. How to create a waitlist

When a class sells all available seats, or when the "Maximum number of seats to sell" of a session is set to 0, a waitlist is automatically created.

When a family clicks the program card and a class is full, they will see a "Join waitlist" button instead of "Add to cart".

2. How to invite waitlisted students

• The coordinator can access the waitlist from the school dashboard > left menu > Rosters & Analytics > Session Rosters.
• At the right side of each session row, there will be a blue link for "waitlist: #", click the link to show the waitlist students.
• Clicking the invite button next to an entry on the waitlist lets you send an invite email with a registration link. The email text is customizable, just make sure to retain the link.
• You could also choose to check the box at the upper left part of the page (beside the greyed-out button "Invite selected students") to light the button and invite all (or selected) waitlisted students.

• Enrichment coordinators could choose to invite waitlisted registrants by FIFS or by lottery.
• There's NO NEED to open more seats for the waitlist parents, the invited parent could register by clicking the link included in the email.

NOTE:

If there's an expiration date for the waitlist parents to register, canceling the invitation from the roster page when the deadline passed will disable the private link sent earlier.