As a school coordinator, how can I create a waitlist for one of our classes?

1. How to create a waitlist

A waitlist is automatically created when:

• A class sells all available seats.
• The "Maximum number of seats to sell" for a session is set to 0.

When families click on a program card for a full class, they will see a "Join Waitlist" button instead of "Add to Cart".

2. How to invite waitlisted students

Step 1: Access the Waitlist

• The coordinator can access the waitlist from the school dashboard > left menu > Rosters & attendance > Session Rosters.
• On the right side of each session row, click the blue "Waitlist: #" link to view the waitlisted students.

Step 2: Invite Students

• Clicking the invite button next to an entry on the waitlist lets you send an invite email with a registration link. The email text is customizable, just make sure to retain the link.
• You could also choose to check the box at the upper left part of the page (beside the greyed-out button "Invite selected students") to light the button and invite all (or selected) waitlisted students.

Additional Options

The waitlist can be sorted/filtered by:

1. Grade Level

2. Student Priority Level (if applicable)

3. Waitlist Time

4. Student Name (first or last)
   
   
   
   

Enrichment coordinators can choose to invite waitlisted registrants on a first-in, first-served (FIFS) basis or by lottery.

⚠️ Note:

• There's no need to open more seats for the waitlist parents. The invited parent can register using the private registration link in the email.

• If there’s a registration deadline, the coordinator can cancel the invitation by returning to the roster page. Canceling disables the private link sent earlier.