As a school coordinator, how can I create a waitlist for one of our classes?

1. How to create a waitlist

A waitlist is automatically created when:

• A class sells all available seats.
• The "Maximum number of seats to sell" for a session is set to 0.

When families click on a program card for a full class, they will see a "Join Waitlist" button instead of "Add to Cart".

2. How to invite waitlisted students

Step 1: Access the Waitlist

• The coordinator can access the waitlist from the school dashboard > left menu > Rosters & attendance > Session Rosters.
• On the right side of each session row, click the blue "Waitlist: #" link to view the waitlisted students.

Step 2: Invite Students

• Clicking the invite button next to an entry on the waitlist lets you send an invite email with a registration link. The email text is customizable, just make sure to retain the link.
• You could also choose to check the box at the upper left part of the page (beside the greyed-out button "Invite selected students") to light the button and invite all (or selected) waitlisted students.

Additional Options

• The waitlist can be sorted by Grade Level, Waitlist Time, or Student Name (first or last).
  
• Enrichment coordinators could choose to invite waitlisted registrants by FIFS or by lottery.
• There's NO NEED to open more seats for the waitlist parents, the invited parent could register by clicking the link included in the email.

NOTE:

If there’s a registration deadline for waitlist parents, the coordinator can cancel the invitation after the deadline by returning to the roster page. Canceling the invitation will disable the private registration link sent earlier.