Options to Move Students from Waitlist to Enrolled

Overview

When students are on a waitlist, districts have two options to move them off the waitlist: invite or enroll.

The “Invite” option sends an email invitation to the parent and requires them to complete a few steps to finalize registration in the session. 

The “Enroll” directly adds the student to the roster. You have the option to notify the parent by email that the student has been moved from the waitlist to the session roster. 

Choose the option that works best for your programs, staff, families, and students. 

Here's a step-by-step guide on how to invite or enroll students from the waitlist into a session. Please note that this feature is only available on the district and school dashboards.

Invite Students Off the Waitlist

Step 1: Navigate to your District Dashboard

Go to 6crickets.com, click the yellow Districts & Schools button, and then click the District dashboard button.

Step 2: Navigate to the “Session rosters”

1. Go to the “Rosters & attendance” box on the district dashboard.
2. Select “Session rosters” as seen in the picture highlighted in blue. 

Step 3: Find the Desired Session

1. On the left side on the page select the name of the school that the student attends.
2. Use the search bar at the top of the page to enter the session name or keywords from the session if you're unsure on the exact name.
3. Select “Waitlist” in the desired session as seen in the screenshot below.

Step 4: Invite Student to a Session

You can bulk invite students to enroll in a session or just invite one student at a time.

Bulk Invitation

1. Scroll through the list and check the box next to each student’s name as seen in the picture. If you’d like to invite all students, check the box next to the button: “Invite selected students.”
2. Click the blue box “Invite selected students” as seen in the picture.

3. The invitation will go out in the form of an automated email. Make any edits needed to the email and select “Send email” at the bottom of the page.

Single Student Invitation

1. Scroll through the list to find the desired student. 
2. Click the blue box “Invite”  across from the student name as seen in the picture.

3. The invitation will go out in the form of an automated email. Make any edits needed to the email and select “Send email” at the bottom of the page

If you selected the incorrect student to invite from the waitlist, please keep reading below for instructions on how to undo that action.

Parent Experience

When a student is invited from the waitlist to a session, the parent will receive an email notifying them, and they will have to complete the final steps of the registration process, such as answer any custom questions or sign any waivers that your district included in the registration process.

This doesn't happen if they are enrolled directly into the session from the waitlist.

Cancel an Invitation 

In the event that you invite the incorrect student to enroll from the waitlist, simply find the student’s name on the waitlist and click the “Cancel” button on the right side of the page, as seen in the picture.

 

Enroll Student from the Waitlist

Step 1: Navigate to your District Dashboard

Go to 6crickets.com, click the yellow Districts & Schools button, and then click the District dashboard button.

Step 2: Navigate to the “Session rosters”

1. Go to the “Rosters & attendance” box on the district dashboard.
2. Select “Session rosters” as seen in the picture highlighted in blue. 

Step 3: Find the Desired Session

4. On the left side on the page, select the name of the school that the student attends.
5. Use the search bar at the top of the page to enter the session name or keywords from the session if you're unsure on the exact name.
6. Select “Waitlist” under the desired session as seen in the picture highlighted in blue.

Step 4: Enroll Student into a Session

1. Locate the desired student’s name on the list and click the “Enroll” button on the right side of the page.

2. Select either “Start of session” or “Custom date”  under “Enrollment Start” depending on when you need to start recording attendance for this student.
3. Select either “Enroll Without Notifying Parent” or “Enroll Student” at the bottom of the page. (Note: The “Enroll Student” option will send an automatic email to the parent.)

If you selected the incorrect student to enroll from the waitlist, please keep reading below for instructions on how to undo that action.

Note: You will need to complete the below steps for each student you would like to enroll  into a session.

Parent Experience

When a student is enrolled in a session from the waitlist, the user has the option to notify the parent via email that the student has been enrolled in the session. 

There may be some situations in which an email notification is not necessary, and others where one is necessary. You can choose the option that works best for your programs, staff, families, and students. 

Place Student Back on the Waitlist

Step 1: Unenroll the student

1. If you realize that you enrolled the wrong student into a session, click on the “Enrolled” list, as shown in the picture. 
2. Find the student you wish to place back on the waitlist and click the “Edit” button on the right side of the page. 

3. A box will appear that displays an option to remove the student from the roster. Click on the box that says, “Unenroll”.
4. Click on the pink “Save” button in the bottom right corner of the box. 

Step 2: Add Student Back to the Waitlist

1. Click on the caret next to the “Enroll” button.
2. Click on “Add Student to Waitlist”.

3. Enter the student's name in the box under the “Please enter student name or student ID”.
4. Select the desired student’s name from the drop-down list that appears.

5. Click on either the “Add Student to Waitlist” or the “Add Without Notifying Parents” button. (Note: the “Add Student to Waitlist” button will send an automated email to the parent.)