How to Set Up Priority Registration

Districts that adopt the restricted portal feature can use this feature to grant priority registration to specific student groups before opening enrollment to all. This feature helps streamline the registration process and ensures equitable access to classes.

Here's a step-by-step guide on how to set up priority registration. Please note that this feature is only available on the district and school dashboards.

Step 1: Assign Priority Levels to Students

1. In order to enable priority registration, you need to assign specific labels to students who qualify for different priority levels. 
2. Please include that information when exporting the student data from your district's Student Information System, and map the column to 6crickets field "Student Priority Level" when importing the student data into 6crickets.
3. You can assign multiple priority levels to accommodate different student groups.
4. Students without an assigned priority level will be eligible for registration during the general registration period.

Step 2: Set Priority Levels

The priority levels can be set up from the district season for all sessions of that season, or from the session setting page for an individual session.

2.1: Set Up Priority Levels from the District Season

To unify priority registration for all sessions held at your district for a particular season, you can set it up from the district season settings.

1. From the district dashboard or the menu on the left > Manage Providers & Programs > Seasons.
2. Click on the pink “+ Add a New Season” button.
3. Or click the pen icon next to the season name to edit the setting for an existing season.
4. Fill out or edit the information for the season (Season name, season start/end date, registration start/end date, skip dates, etc.) The fields with an asterisk are required. Please make sure to include a general registration start time for the season with priority registration.
5. Add Priority level name(s) and the priority registration start time(s). Please note that the registration start date later than the general registration start date will have no effect.
6. The priority level name(s) must match the label(s) in the CSV file as detailed in Step 1.

2.2 Set Up Priority Level for a Specific Session

1. Go to the session editing page from your district or school dashboard > Rosters & analytics > Session rosters > Click on the hamburger icons at the upper right corner of the session > Edit
2. "Priority Registration Start Times" and "General registration start time" under "Dates & times" are related to the registration start time of a session. Please make sure to include a general registration start time for sessions with priority registration.
3. The “Priority Level Name” must match the label in the CSV file as detailed in Step 1.
4. Specify the priority registration start date and time. Please note that the registration start date later than the general registration start date will have no effect.
5. You can add multiple priority levels for different student groups by clicking on the "+Add priority level" option.
6. If priority levels have been set up from the district's season matching with this session, you can check "Ignore season configurations" to set priority levels specifically for the session.

Step 3: What parents will see

On the earliest priority registration date, parents will see a note, "Registration start time based on priority" on the session card. 

When a parent adds students to their cart and proceeds with checkout, they will either be able to proceed with enrollment if a student is within their priority registration date, or they will see a note, “Registration start time for this session is <date>. You can proceed to fill out the required student profile information now, but you can enroll only after registration starts.” This date is determined by the priority level assigned to the particular student.